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Committee Positions/Event
Coordinators
Each family is required to sign up
for leading one of the areas listed below for the
year.
The following descriptions relate to the
many activities the swim club undertakes during the course of a
year. Each position has a certain number of people -- usually one
or two --- who are committee organizers. It’s their job to
make sure these events are scheduled, organized and appropriately
staffed. Organizers won’t necessarily do the actual hands-on
work at the events. Their role may consist largely or organizing
and recruiting. Please follow the links from each description to
sign up.
Dec. 4th Team Photos and Pizza
Party – Two Members
Organize team photos with a date, photographer and
coaches
Sign up as Team Photo/Pizza Party
Organizer
Dec. 5th Winter Bowling Party
– Two Members
Organize location, make reservations, communicate to
parents re: cost/time/plans. Coordinate payment organization and
elicit volunteers to help.
Sign up as Bowling Party
Organizer
Feb. 13th Conference Costume and
Spirit Committee – Two Members
Help create theme and costumes for the
conference meet. Volunteers would need to gather materials needed
and complete most of the costumes before the spaghetti dinner. Help
with cheers/signs.
Sign Up as
Conference Spirit Organizer
Feb. 13th Pre-Conference
Spaghetti Dinner – Two Members
Help organize location, food donations,
time, etc. for spaghetti dinner.
Sign Up as Spaghettti Dinner
Organizer
Pool Float Night – Two
Members
Reserve time at the pool (see Deb),
communicate time/plans to parents, organize root beer floats and
fun activities.
Sign Up as Float Night
Coordinator
Chamber of Commerce Liaison – One
Member
Contact for Chamber information, share any new or
relevant info with board members, coordinate membership payment
with treasurer, complete/coordinate the one time a year volunteer
commitment required by the Chamber (golf outing, Summerfest,
etc.)
Sign Up as Chamber of Commerce
Liaison
Summerfest Parade – Two
Members
Reserve spot in parade, coordinate float,
organize idea and involve swimmers in process as
appropriate
Coordinate start/end, drop off, pick up for
swimmers
Coordinate candy, handouts
Be in contact with Deb re: OKT, flyers,
etc.
Sign Up as Summerfest Parade
Coordinator
National Night Out – One
Member
Reserve boothand identify
activities (e.g, face paint, tattoos)
Sign Up as
National Night Out
Coordinator
Spring Meet Concessions Coordinator –
Two Positions
Develop menu,
solicit food or cash donations, recruit volunteers to work the
concession stand.
Sign Up as Spring Meet Concessions
Coordinator
Fall Meet Concessions Coordinator –
Two Positions
Develop menu, solicit food or cash
donations, recruit volunteers to work the concession
stand.
Sign Up as
Fall Meet Concessions
Coordinator
Volunteer Coordinator – One
Position
Recruit volunteers via email/phone/signs for events.
Committee organizer will contact you and you will communicate back
plans
Track who has has not met committee
volunteer commitment and report to special events
coordinator
Track who has has not met concessions
donations and report to special events coordinator
Track who has/has not met meet volunteer
requirements and OKT volunteer requirements and report to special
events coordinator.
Sign Up as Volunteer
Coordinator
Inventory Keeper and Storage
Organizer
Keep Inventory of concessions, etc. that we
keep on an ongoing basis.
Sign Up as Inventory
Keeper
Swim Camp Coordinator
Work with head
coach to organize swim camp. Work with public relations board
member to promote. Act as liasion with swim camp parents to ensure
a positive experience. Help recruit campers for the club.
Sign Up as Swim Camp
Coordinator
Post Office Box
Stop at Oregon post office on a regular
basis and distribute mail to folders at the pool or directly to
receipents.
Sign Up as Post Office Box
Coordinator
Team
Photographer
Take photos at meets and other team events.
Work with web site coordinator to post photos, work with public
relations director to provide photos to newspapers and for use in
team publications.
Sign Up as Team Photographer
Swim Clinic Coordinator
Work with coaches and board members to
schedule and coordinate swim clinics designed to provide extra
instruction to swimmers above and beyond the instruction they would
receive on a day-to-day basis in practice.
Sign Up as Swim Clinic
Coordinator
Homecoming Parade
Coordinator
Sign club up to participate in fall
Homecoming Parade. Develop float/theme, recruit club members to
partcipate in parade. Coordinate logistics for day of the
parade.
Sign Up as
Homecoming Parade Coordinator
Special Meet
Positions
Timing Counsel Expert
Willingness to learn to operate the
timing counsel for meets. Once trained, provide expertise in
training others.
Sign Up as Timing Counsel
Expert
Hy-tec Expert
Willingness to learn to operate the
Hy-tec meet software. Once trained, provide expertise in training
others.
Sign Up as Hy-tec Expert
OCSC Board Positions
(These are volunteer/elected positions.
Please let any board member know if you are interested in working
in one of these areas.)
OCSC Board President
Vice President
Suit and apparel vendor
lisason
Treasurer
Registration Chair
Collect and coordinate registration forms,
payment for camps and seasons.
Special Events Coordinators – Two
Positions
Provide parents organizing events,
information on expectations and logistics of special events such as
Spaghetti Dinner, Photo Day, Float Night. Also oversees concessions
for home meets.
Public
Relations
Meet Managers – Two
positions
Swim Fund Coordinator
Collect and Manage swim fund accounts. Pay
swimmer fees due to meet coordinators as we attend.
Oregon Kids Triathlon Committee
Chairs
OKT Chair
Volunteer Committee
Race Promotions
Concessions and Race Food
Transition and Setup/Takedown
Emergency first Aid
Expo Committee
Run
Registration
Bike Route
Swim
Goodie bags and tee shirts
Finish line/awards
Website
Raffle
Several Blanks
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